To book a single payment to a vendor, go to Payment>Make Payment, by default Single Payment section screen is displayed. The single payment form broadly requires the contact information, Amount information & the payment mode details to book the payment.      




In the field Enter contact Name or Company name, select the contact from the drop down to whom you wish to make the payment, all other contact related fields are auto fetched and displayed. In the next section of the form provide the Amount you wish to make the payment for. Additionally, the option to upload Invoice and Invoice details is also available. 




Choose the mode of payment Xpress Account/Credit Card/Net banking by clicking Pay From, based on payment mode selected, the available Pay Through options will be listed in the drop down. You can also apply discounts by clicking the checkbox  Apply Discount.

Click on the Book Another button to book another payment or click on Continue to proceed. The payment will then appear under Booked Transactions for you to verify and confirm. Select the payments you want to confirm for booking and click on Make Payment to confirm booking of payment. 



Once booked, the payment will then be available under Pending Approvals for approver to approve and make payment.

 

The table below provides the description of each field on the Single Payment form: 


 

 

Enter Contact Name

Contact to whom the payment needs to be made. You can choose from the list of added contacts or choose to add a new contact to whom the payment is to be made.

Reference Code

If the Reference Code is mentioned while adding a contact, it will be auto-populated.

Bank Account No.

Bank Account number of the contact which is retrieved from the contact details. In case the Account number is not added at the time of creating the contact, the same can be updated from this screen.

IFS Code

IFS code is mandatory to route the payment to the bank account of the contact successfully.

Bank Name

Bank Name is auto populated based on the IFS Code by the system. You can check and verify the same.

Bank Address

Bank address is auto populated based on the IFS Code by the system. You can check and verify the same.

Enter Amount

Enter the amount to be paid to the contact.

Invoice No

Enter Invoice Number against which payment is being made

Invoice date

Date of invoice generation

Net Terms

Net payment terms for invoice

GST Type (Optional)

Select GST Type- CGST/SGST OR IGST. Then select GST Rate and it will be applied.

GST Rate(If applicable)

Invoiced item GST rate applicable. Optional field

TDS Type (Optional)

Select TDS Type- Fixed/ Percentage. Enter TDS and it will be applied.

Attach document (Optional)

Any document can be attached along with the payment. 

Remarks (Optional)

Remarks for the payment to be communicated to the recipient in the email sent to them upon confirmation of the payment. 

Pay From

Choose the Mode of Payment from the “Pay From” menu by choosing from your Cards/ Net banking or your Xpress Account.

Pay Through

On making your “Pay from” selection, In case of cards - you will be shown the list of cards added by you; in case of net banking – you will be shown the list of available banks; in case of Xpress account – you will be shown the Xpress Account number for your account in the “Pay Through” menu.

Type of Payment

You can choose to make a payment through NEFT/RTGS or IMPS. Amounts less than 2 Lakhs will be processed through NEFT and amounts above 2 Lakhs will be processed through RTGS. IMPS can be chosen for payments up to 2 Lakhs. IMPS transactions will be processed instantly subject to the availability of funds in your account. NEFT/RTGS payments will be subject to Banking hours. If booked in non-banking hours, payments will be processed in the earliest Banking slot of the next working day.

Schedule for Payment (Optional)

You can schedule the payment for a future date. Payment will be processed from your account on that particular day. 

TDS Type (Optional)

Select TDS Type- Fixed/ Percentage. Enter TDS and it will be applied.

Apply Discount (Optional)

If you wish to apply for a discount, Click on the checkbox provided. Select the type of Discount- Fixed or Auto. Enter the Discount and it will be applied.

Payable Amount

The payable amount will be auto-populated.